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The purpose of this documentation is to give users a broad overview of the KPME Test Drive environment to assist you in becoming familiar with the basic functions of KPME Time and Attendance. This is not intended to be a complete Users Guide. For our complete users guide, please see KPME User Guide.
 

Contents

Things to know before you start
Logging in
Navigating the system
      Clock Tab
      Time Detail Tab
      Leave Accrual Tab
      Approvals Tab
      Person Info Tab
      Batch Job Tab
      Maintenance Portal
Clocking In / Out
Manually Recording Time
Submitting Time for Approval
Approving Time
Logging Out / Changing Users
Test drive base system data
 

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ThingsToKnow
ThingsToKnow

Things to know before you start

  • This environment is publicly available for anyone to use. Therefore, data you add is subject to change by anyone who uses the Test Drive system. Please DO NOT add CONFIDENTIAL DATA to this site
  • The data in Test Drive will be refreshed periodically so data you add today, may not be there later.
  • You are free to add system rules as you like. Please keep in mind that rules added by you or others can be system wide and can impact more than just your session.
  • Please note that this Test Drive instance was created with sample data and was tested to the best of our ability. Despite our best efforts, there may be data issues that could cause system errors. We encourage you to report any issues to the support contact below so that we may improve the test drive environment for all to use.

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LoggingIn
LoggingIn

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  • If you have not logged in before for your current browser session, you will be presented with the login page below with the user id "admin" pre-filled. Click the login button to continue and login as "admin". If you wish to login as someone other than "admin", see a sample list of usernames at the bottom of this page (Test drive base system data ).

  • After clicking the Login button, you will be presented with the following page:

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Navigating
Navigating

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  • The Maintenance tab is available to selected users based on the users role at Maintenance. If you are logged in as user "admin" you will have access to all maintenance pages with the ability to define and maintain system configuration and employee data. The Maintenance page is separated into the following 3 sections:
    • Timekeeping- Used to define rules that drive processing of user data in the system. Examples include rules to define valid IP addresses for users to clock in and out from, rules for calculating shift differential and premium pay, rules for rounding clock actions and more.
    • HR/Payroll - Used to define setup data to drive system processing including code values, person data,etc.
    • Leave Maintenance - Used to define and setup data to drive time off such as accrual categories, holiday calendars, etc.
    • Administrative - Used to define and setup accounts, departments, locations, etc.
    • Inquiries - Used to allow users to query key user data tables in the system intended to help administrators research problems / questions.

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ClockInOut
ClockInOut

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  • Clock entry employees are required to punch a timeclock for time worked. For a list of sample clock entry users, see the system setup data at the bottom of this page. To take a clock action, simply click on the "Clock" tab on the top portion of the page.

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  • Once you have clocked in, you will see that the Work Status changes to "Clocked in since...." and the clock button changes to "Clock Out". To clock out, simply click the clock out button. To see the timeblock created, click on the Time Detail tab and look for a timeblock on the calendar for the time period you were clocked in.

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ManualRecordTime
ManualRecordTime

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  • After entering the start and end times, click the Add button in the bottom right portion of the pop-up window to add the timeblock(s) to the timesheet. Timeblocks will appear on the timesheet in different colors based on the assignment worked for easy recognition when employees have multiple assignments. Note that the timeblock data is summarized by day at the bottom of the timesheet. If shift differential, overtime etc. is encountered, they will be reported and summarized on the timesheet. To remove a timeblock, click the red X in the top right corner of the timeblock you wish to delete.

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SubmitForApproval
SubmitForApproval

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  • To submit a timesheet for approval, click the "Submit for Approval" button indicated in the image below. Changes may be made by the employee after submission up until the time that it is approved by a supervisor. Once approved, no changes are allowed by the employee.

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ApprovingTime
ApprovingTime

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  • On the Approvals page, those timesheets with a Status of 'R' - Enroute, and and the action button displayed are available to be approved. Note the items identified in the image. From left to right, you can identify the current clock status of an employee by looking in the first column. In the example below "admin" is currently clocked in and has been so since 3:40 PM. You can also note that timesheet 53187 is enroute and there is a summary of hours worked for the first week of the pay period. Note that the Approve button is available to approve the timesheet from the page. Optionally, the user may click on the Timesheet link (53187) to view the timesheet as the employee does.

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LoggingOut
LoggingOut

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  • From here, simply click on the link you want and you will be presented with a login page to provide a username for logging back in.

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SystemData
SystemData

Test Drive Base System Data

The test drive system was established with basic data to help demonstrate the functionality of the KPME Time and Attendance system. Below you will find user name, user id and rules data that have been setup that will help you understand and demonstrate functions within the system.

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Test Drive Base System Data
Test Drive Base System Data

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