Skip to end of metadata
Go to start of metadata

The following tables depict the possible permutations of Income and Expense and/or Asset and Liability Object Type Codes for each eDoc.

Auxiliary Voucher (tick)
  • Negative accounting line amounts are not allowed
  • Columns exist for debit and credit amounts
  • Accounting line section totals are calculated by straight sum totaling
  • GLPE amounts are all positive
  • Debits = Credits

debitCode value

Debit/Credit

Allowed By Business Rules

C

Cr

(tick)

D

Dr

(tick)

[blank]

N/A

(error)

Journal Voucher (tick)
  • Negative accounting line amounts are allowed for Budget entries (i.e. balance type = Budget); all other accounting line amounts must be positive
  • Columns exist for debit and credit amounts
  • Accounting line section totals are calculated by straight sum totaling
  • GLPE amounts match the exact amounts entered on each accounting line
  • Debits do not have to equal Credits

debitCode value

Debit/Credit

Allowed By Business Rules

C

Cr

(tick)

D

Dr

(tick)

[blank]

Dr

(tick)

Advance Deposit|Advanced Deposits Document (tick)
  • Negative accounting line amounts are allowed
  • One sided
  • Accounting line section total is calculated using Credit/Debit Totaling (net debit on explicit line or credit on cash offset yield negative on accounting line total, net credit on explicit line or debit on cash offset yield positive on accouning line total)
  • GLPE amounts are positive (absolute value of the amounts entered on the accounting lines)
  • Debits = Credits
  • Error corrections are not allowed.

Accounting Line Section

Object Type Code

Amount Classification

Debit/Credit

Allowed By Business Rules

 

Income

>0

Cr

(tick)

 

Income

<0

Dr

(tick)

 

Income

0

N/A

(error)

 

Expense

>0

Dr

(tick)

 

Expense

<0

Cr

(tick)

 

Expense

0

N/A

(error)

 

Asset

>0

Dr

(tick)

 

Asset

<0

Cr

(tick)

 

Asset

0

N/A

(error)

 

Liability

>0

Cr

(tick)

 

Liability

<0

Dr

(tick)

 

Liability

0

N/A

(error)

Cash Receipt (tick)
  • Negative accounting line amounts are allowed
  • One sided
  • Accounting line section total is calculated using Credit/Debit Totaling(net debit on explicit line or credit on cash offset yield negative on accounting line total, net credit on explicit line or debit on cash offset yield positive on accouning line total)
  • GLPE amounts are positive (absolute value of the amounts entered on the accounting lines)
  • Debits = Credits
  • Error Corrections are not allowed.

Accounting Line Section

Object Type Code

Amount Classification

Debit/Credit

Allowed By Business Rules

 

Income

>0

Cr

(tick)

 

Income

<0

Dr

(tick)

 

Income

0

N/A

(error)

 

Expense

>0

Dr

(tick)

 

Expense

<0

Cr

(tick)

 

Expense

0

N/A

(error)

 

Asset

>0

Dr

(tick)

 

Asset

<0

Cr

(tick)

 

Asset

0

N/A

(error)

 

Liability

>0

Cr

(tick)

 

Liability

<0

Dr

(tick)

 

Liability

0

N/A

(error)

Credit Card Receipts (tick)
  • Negative accounting line amounts are allowed
  • One sided
  • Accounting line section total is calculated using Credit/Debit Totaling (net debit on explicit line or credit on cash offset yield negative on accounting line total, net credit on explicit line or debit on cash offset yield positive on accouning line total)
  • GLPE amounts are positive (absolute value of the amounts entered on the accounting lines)
  • Debits = Credits
  • Error Corrections are not allowed.

Accounting Line Section

Object Type Code

Amount Classification

Debit/Credit

Allowed By Business Rules

 

Income

>0

Cr

(tick)

 

Income

<0

Dr

(tick)

 

Income

0

N/A

(error)

 

Expense

>0

Dr

(tick)

 

Expense

<0

Cr

(tick)

 

Expense

0

N/A

(error)

 

Asset

>0

Dr

(tick)

 

Asset

<0

Cr

(tick)

 

Asset

0

N/A

(error)

 

Liability

>0

Cr

(tick)

 

Liability

<0

Dr

(tick)

 

Liability

0

N/A

(error)

Disbursement Voucher (tick)
  • Negative liability amounts will be system generated during gross up; users will only be able to enter postive accounting line amounts.
  • One sided
  • Accounting line section total is calculated by straight sum totaling
  • GLPE amounts are positive  (absolute value of the amounts entered on the accounting lines)
  • Debits = Credits
  • Error Corrections are not allowed.

Accounting Line Section

Object Type Code

Amount Classification

Debit/Credit

Allowed By Business Rules

Negative amount generated by Gross Up 

 

Income

>0

Dr

(tick)

 N/A

 

Income

<0

N/A

(error)

 N/A

 

Income

0

N/A

(error)

 N/A

 

Expense

>0

Dr

(tick)

 N/A

 

Expense

<0

N/A

(error)

 N/A 

 

Expense

0

N/A

(error)

 N/A

 

Asset

>0

Dr

(tick)

 N/A

 

Asset

<0

N/A

(error)

 N/A

 

Asset

0

N/A

(error)

 N/A 

 

Liability

>0

Dr

(tick)

 N/A 

 

Liability

<0

Cr

(error)

 (tick)

 

Liability

0

N/A

(error)

 N/A

Distribution of Income and Expense  and Year End Distribution of Income and Expense (tick)
  • Negative accounting line amounts are not allowed
  • Accounting line section totals are calculated by straight line totaling (independent of DR/CR)
  • GLPE amounts are positve amounts
  • Debits = Credits
  • One sided entries are allowed

Accounting Line Section

Object Type Code

Amount Classification

Debit/Credit

Allowed By Business Rules

Allowed for Error Corrections 

From

Income

>0

Dr

(tick)

(error) 

From

Income

<0

Cr 

(error)

(tick)

From

Income

0

N/A

(error)

(error)

From

Expense

>0

Cr

(tick)

(error)

From

Expense

<0

Dr 

(error)

(tick)

From

Expense

0

N/A

(error)

(error)

From

Asset

>0

Cr

(tick)

(error) 

From

Asset

<0

Dr 

(error)

(tick)

From

Asset

0

N/A

(error)

(error) 

From

Liability

>0

Dr

(tick)

(error)  

From

Liability

<0

Cr 

(error)

(tick)

From

Liability

0

N/A

(error)

(error) 

 

 

 

 

 

 

To

Expense

>0

Dr

(tick)

(error)  

To

Expense

<0

Cr 

(error)

(tick)

To

Expense

0

N/A

(error)

(error)

To

Income

>0

Cr

(tick)

(error)  

To

Income

<0

Dr 

(error)

(tick)

To

Income

0

N/A

(error)

(error)  

To

Asset

>0

Dr

(tick)

(error) 

To

Asset

<0

Cr 

(error)

(tick)

To

Asset

0

N/A

(error)

(error) 

To

Liability

>0

Cr

(tick)

(error) 

To

Liability

<0

Dr 

(error)

(tick)

To

Liability

0

N/A

(error)

(error)  

General Error Correction and Year End General Error Correction (tick)
  • Negative accounting line amounts are not allowed
  • Accounting line section totals are calculated by straight totaling (independent of DR/CR)
  • GLPE amounts are positive
  • Debits = Credits
  • One sided entries are allowed

Accounting Line Section

Object Type Code

Amount Classification

Debit/Credit

Allowed By Business Rules

Allowed for Error Corrections

From

Income

>0

Dr

(tick)

(error)

From

Income

<0

Cr

(error)

(tick)

From

Income

0

N/A

(error)

(error)

From

Expense

>0

Cr

(tick)

(error)

From

Expense

<0

Dr

(error)

(tick)

From

Expense

0

N/A

(error)

(error)

From

Asset

>0

Cr

(tick)

(error)

From

Asset

<0

Dr

(error)

(tick)

From

Asset

0

N/A

(error)

(error)

From

Liability

>0

Dr

(tick)

(error)

From

Liability

<0

Cr

(error)

(tick)

From

Liability

0

N/A

(error)

(error)

 

 

 

 

 

To

Expense

>0

Dr

(tick)

(error)

To

Expense

<0

Cr

(error)

(tick)

To

Expense

0

N/A

(error)

(error)

To

Income

>0

Cr

(tick)

(error)

To

Income

<0

Dr

(error)

(tick)

To

Income

0

N/A

(error)

(error)

To

Asset

>0

Dr

(tick)

(error)

To

Asset

<0

Cr

(error)

(tick)

To

Asset

0

N/A

(error)

(error)

To

Liability

>0

Cr

(tick)

(error)

To

Liability

<0

Dr

(error)

(tick)

To

Liability

0

N/A

(error)

(error)

Indirect Cost Adjustment (tick)
  • Negative accounting line amounts are allowed
  • Accounting line section totals are calculated by straight totaling
  • GLPE amounts are  positive
  • Debits = Credits
  • One sided entries are not allowed; two sides are required
  • Grant side allows expense only; Receipt side allows income only

Accounting Line Section

Object Type Code

Amount Classification

Debit/Credit

Allowed By Business Rules

Allowed for Error Corrections 

Grant

Expense

>0

Dr

(tick)

(tick)

Grant

Expense

<0

Cr

(tick)

(tick)

Grant

Expense

0

N/A

(error)

(error)

 

 

 

 

 

 

Receipt

Income

>0

Cr

(tick)

(tick) 

Receipt

Income

<0

Dr

(tick)

(tick)

Receipt

Income

0

N/A

(error)

(error) 

Internal Billing (tick)
  • Negative accounting line amounts are allowed
  • Accounting line section totals are calculated by straight totaling (signs are independent of DR/DR)
  • GLPE amounts are positive
  • Debits = Credits
  • One sided entries are not allowed; two sides are required

income

IN;CH

expense

EE;EX

Accounting Line Section

Object Type Code

Amount Classification

Debit/Credit

Allowed By Business Rules

 Allowed for Error Corrections

Income

Income

>0

Cr

(tick)

(tick)

Income

Income

<0

Dr

(tick)

(tick) 

Income

Income

0

N/A

(error)

(error)

Income

Expense

>0

Cr

(tick)

(tick)

Income

Expense

<0

Dr

(tick)

(tick)

Income

Expense

0

N/A

(error)

(error) 

Income

Asset

>0

Cr

(tick)

(tick)

Income

Asset

<0

Dr

(tick)

(tick) 

Income

Asset

0

N/A

(error)

(error)

Income

Liability

>0

Cr

(tick)

(tick)

Income

Liability

<0

Dr

(tick)

(tick)

Income

Liability

0

N/A

(error)

(error)

 

 

 

 

 

 

Expense

Expense

>0

Dr

(tick)

(tick)

Expense

Expense

<0

Cr

(tick)

(tick)

Expense

Expense

0

N/A

(error)

(error) 

Expense

Income

>0

Dr

(tick)

(tick) 

Expense

Income

<0

Cr

(tick)

(tick)

Expense

Income

0

N/A

(error)

(error) 

Expense

Asset

>0

Dr

(tick) 

(tick)

Expense

Asset 

<0

Cr 

(tick)

(tick)

Expense

Asset

0

N/A

(error)

(error) 

Expense  

Liability 

>0

Dr

(tick)

(tick)

Expense

Liability 

<0

Cr

(tick)

(tick) 

Expense

Liability 

0

N/A

(error) 

(error)

Non-Check Disbursement (tick)
  • Negative accounting line amounts are not allowed
  • One sided
  • Accounting line section totals are calculated by straight sum totaling
  • GLPE amounts are positive
  • Debits = Credits

Accounting Line Section

Object Type Code

Amount Classification

Debit/Credit

Allowed By Business Rules

Allowed for Error Correction

 

Income

>0

Dr

(tick)

(error)

 

Income

<0

Cr 

(error)

(tick)

 

Income

0

N/A

(error)

(error)

 

Expense

>0

Dr

(tick)

(error)

 

Expense

<0

Cr 

(error)

(tick)

 

Expense

0

N/A

(error)

(error) 

 

Asset

>0

Dr

(tick)

(error)

 

Asset

<0

Cr 

(error)

(tick)

 

Asset

0

N/A

(error)

(error) 

 

Liability

>0

Dr

(tick)

(error) 

 

Liability

<0

Cr 

(error)

(tick)

 

Liability

0

N/A

(error)

(error)

Pre-Encumbrance (tick)
  • Negative accounting line amounts are not allowed
  • Accounting line section totals are calculated by straight sum totaling
  • GLPE amounts are positive
  • Debits do not equal Credits - note that encumbrances don't really have debits and credits - they increase or decrease encumbrances.
  • Assets, Liabilities and Income are not allowed on this document, only expenses. 

expense

EE;EX

Accounting Line Section

Object Type Code

Amount Classification

Debit/Credit

Allowed By Business Rules

Allowed for Error Correcton

Encumbrance

Expense

>0

Dr

(tick)

(error)

Encumbrance

Expense

<0

Cr 

(error)

(tick) 

Encumbrance

Expense

0

N/A

(error)

(error)

 

 

 

 

 

 

Disencumbrance

Expense

>0

Cr

(tick)

(error)

Disencumbrance

Expense

<0

Dr

(error)

(tick)

Disencumbrance

Expense

0

N/A

(error)

(error)

Service Billing (tick)
  • Negative accounting line amounts are allowed
  • Accounting line section totals are calculated by straight totaling (independent of DR/CR)
  • GLPE amounts are positive
  • Debits = Credits
  • One sided entries are not allowed; two sides are required
  • Assets and Liabilities are not allowed

income

IN

expense

EE;EX

Accounting Line Section

Object Type Code

Amount Classification

Debit/Credit

Allowed By Business Rules

Allowed for Error Corrections 

Income

Income

>0

Cr

(tick)

(tick)

Income

Income

<0

Dr

(tick) 

(tick)

Income

Income

0

N/A

(error)

(error)

Income

Expense

>0

Cr

(tick)

(tick)

Income

Expense

<0

Dr

(tick) 

(tick)

Income

Expense

0

N/A

(error)

(error)

 

 

 

 

 

 

Expense

Expense

>0

Dr

(tick)

(tick)

Expense

Expense

<0

Cr

(tick) 

(tick) 

Expense

Expense

0

N/A

(error)

(error)

Expense

Income

>0

Dr

(tick)

(tick)

Expense

Income

<0

Cr

(tick) 

(tick)

Expense

Income

0

N/A

(error)

(error)

Transfer of Funds and Year End Transfer of Funds (tick)
  • Negative accounting line amounts are not allowed
  • Accounting line section totals are calculated using Straight Sum Totaling
  • GLPE amounts are positive
  • Debits = Credits
  • One sided entries are not allowed; two sides are required

Accounting Line Section

Object Type Code

Amount Classification

Debit/Credit

Allowed By Business Rules

Allowed for Error Correction

From

Income

>0

Dr

(tick)

(error)

From

Income

<0

Cr 

(error)

(tick)

From

Income

0

N/A

(error)

(error) 

From

Expense

>0

Dr

(tick)

(error)

From

Expense

<0

Cr 

(error)

(tick)

From

Expense

0

N/A

(error)

(error) 

 

 

 

 

 

 

To

Expense

>0

Cr

(tick)

(error)

To

Expense

<0

Dr 

(error)

(tick)

To

Expense

0

N/A

(error)

(error) 

To

Income

>0

Cr

(tick)

(error)

To

Income

<0

Dr

(error)

(tick)

To 

Income

0

N/A

(error)

(error) 

Budget Adjustment
  • Negative accounting line amounts are allowed
  • Accounting line section totals are calculated by <???>
  • GLPE amounts are <???>
  • Debits <???> Credits (doesn't apply - budgets are also increases and decreases)
  • One sided entries are allowed

Accounting Line Section

Object Type Code

Amount Classification

Debit/Credit

Allowed By Business Rules

  • No labels