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Work Area

 
The Work Area maintenance page is used to define areas within a department where employees can record their work. Work area is associated with an employees job. Approvers are assigned by work area, therefore the work area drives routing for employee timesheets. Additionally, multiple rules within the system are definable down to the work area level. Examples of rules definable by work area include - Time Collection Rule - designates whether the user will clock in / out or manually record time blocks and Clock Location Rule - designates the IP location where the user is expected to clock in / out from.
 
Task is a further designation within work area that can optionally be defined and used for tracking time. Together, the work area and task are referred to as "assignment". Employees clock in / out or record their time against an assignment.
 
Work Area numbers are unique and assigned by the system. When creating a new work area the description is important because that is what the employee sees when choosing the assignment to clock into.
 
The “Approver” role is assigned on the work area maintenance document. The work area must have at least one valid approver to route a timesheet for approval.
 

Work Area

Field

Description

Effective Date

The Effective date for which the work area will be effective. This date needs to be on/prior to the date the rule to takes effect. When editing, it will determine the date the new values go into effect.

Work Area

This unique numeric value is assigned by the system.

Description

Text field which describes the work area. This description is presented to the employee when selecting the assignment to clock in or manually record their time.

Overtime Edit Role

Defines role that can edit the overtime code.

Default Overtime Earn Code

Defines the default earn code for overtime earnings. Only earn codes that are designated as an Overtime Earn Code can be used (see Earn Code Maintenance Document).
If no earn code is submitted then overtime rule's earn codes will apply to the overtime hours.

Department

The department this work area is associated with.

Admin Description

Additional description field. This could be longer since it is not going to be displayed on the timesheet assignment drop down.

HR Distribution

Used to allow employees to clock in and out of a single assignment and then distribute hours at the end of the day to multiple assignments. Hours distribution is only available for time blocks created by the clock.
KPME 2.0: This flag was moved from Time Collection to Work Area to simplify use of the flag. This will avoid multiple wildcarded and overlapping rules that complicate the time collection rule KPME-2538 - Data cannot be retrieved due to an unexpected error  

Active

Status of the work area, checked indicates Active, unchecked indicates Inactive. If the rule is being eliminated, insert a new effective dated row and uncheck the active box.

Task

Field

Description

Effective Date

The Effective date for which the task will be effective. This date needs to be on/prior to the date the rule to
takes effect. When editing, it will determine the date the new values go into effect.

Task

Numeric value for the task

Description

Text field used to identify the task. This description is presented to the employee when selecting the assignment to clock in or manually record their time.

Admin Description

Additional description field. This could be longer since it is not going to be displayed on the timesheet assignment drop down.

Active

Status of the task, checked indicates Active, unchecked indicates Inactive. If the rule is being eliminated, insert a new effective dated row and uncheck the active box.

Roles

Field

Description

Principal ID

User Identifier of the individual who is the approver for the work area. There can be multiple approvers for a single work area.

Name

Principal ID's name, automatically displayed based on the principal id entered.

Role Name

Defaulted to “Approver”.

Effective Date

The Effective date for which the approver role will be effective. This date needs to be on/prior to the date the rule to takes effect. When editing, it will determine the date the new values go into effect.

Expiration DateExpiration date is used to inactivate the role. A date is required if the delegate type role is selected and the entered date must be within 6 months of the effective date.

Active

Status of the approver role assigned, checked indicates Active, unchecked indicates Inactive. If the rule is being eliminated, insert a new effective dated row and uncheck the active box.

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